Digital Dictation Systems
you look around the Internet, you will find that there are many
digital dictation systems out there. On their face, most digital
dictation systems appear to do the same thing; they create a digital
dictation audio file using your computer instead of tapes. Some
digital dictation systems offer a limited number of additional
features like the ability to send digital dictation files by encrypted
email, or the ability to transmit other information to accompany
the digital dictation audio file.
you might expect, prices vary dramatically with some digital dictation
systems appearing to be great deals when evaluated on price alone,
but as with most things, you get what you pay for. And what is
inexpensive to purchase today, may actually end up costing you
money down the road, in lost efficiency, and capabilities.
you purchase any digital dictation system, determine what features
would be important to you. Ask a trained
representative how particular features would be used in
your environment, and assess how those features would save you
time and money. Only then, can you compare features among the
various digital dictation systems available today.
little bit of additional time you take in comparing digital dictation
systems will pay off both short term and long term, so be sure
to take the extra effort. As a guide, any digital dictation system
worthy of your consideration should have the following features:
to create compressed audio files in real time. Most digital dictation
systems compress the file after you have finished dictating, which
means you have to wait extra time for the file to be ready to
send for transcription.
to cut and paste text from other documents, and insert those clippings
directly into the digital dictation audio file, right where you
want the transcriptionist to put it. Other digital dictation systems
merely allow you to attach documents much the way you would send
an email attachment, but the transcriptionist still has to wade
through them to find what you want to insert.
to insert pictures, graphic images, full documents, including
PDF's directly within the digital dictation audio file. Again,
most digital dictation systems would only allow you to do this
as an attachment, not specifically placed in your document!
to encrypt your digital dictation audio file at the file level,
for security purposes. Most digital dictation systems that allow
encryption do it through "File Transfer Protocol" which
means that you are dialing into a secure connection on the Internet
and transmitting the file to be downloaded by the recipient. It
is much faster to simply encrypt the file itself automatically,
and send it directly to the recipient, the way the Quikscribe
digital dictation system does.
to create digital dictation files that can be viewed as a multimedia
presentation. Sorry, you won't find other digital dictation systems
that can do this. The ability to create business presentations,
training content and tutorials, and other multimedia presentations,
is unique to the Quikscribe digital dictation system.
to automatically notify the transcriptionist when a digital dictation
audio file is waiting to be transcribed, even if the digital dictation
system is not open. Most digital dictation systems don't offer
file notification features, and those digital dictation systems
that do require the program to be open in order to use that feature.
the digital dictation systems you are evaluating don't have these
minimal features, you may ultimately lose the value of your investment
in digital dictation. Be sure not to sell yourself short by shopping
don't be afraid to test drive a system before you buy. Again,
the additional time you take to compare digital dictation systems
will pay off for you in the long run. Watch our brief online
videos of digital dictation in action, and download
Quikscribe to kick the tires, and see for yourself why we are
the #1 digital dictation system period!